Cost coding is an accounting system that allows you to group individual items of a company's expenditure. This means that, instead of keeping track of spending on each individual item, you can look at a broader picture, for example, the amount of money that you spend on having a third party apply paint finishes, or the amount of money that you spend on plant hire. In addition, you can group Cost Codes into Cost Centres, for example to keep track of spending by a particular department in your organisation.
You may already have specific cost codes that relate to the purchase and handling of cost items in your business. If this is the case, these codes are ideal for use in STRUMIS. Out the box, STRUMIS comes complete with its own Cost Centres and Cost Codes, however these are not set in stone and a migration to your native coding system is very achievable.
How do I access cost codes and cost centres?
From the sidebar menu, go to System > Cost Centre.
From the sidebar menu, go to System > Cost Code.
Create a cost centre or cost code
Use the standard method to create these record types.
See Create a record.
Find and edit an existing cost centre or cost code
Use the standard method to find and edit these record types.
See Find and edit an existing record.
The Cost Centre form and the Cost Code form
When you create or edit a cost centre or cost code, you will use the Cost Centre or Cost Code forms.
See:
Delete a cost centre or cost code
Use the standard method to delete these record types.
See Delete a record.
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Deleting a Cost Centre or Cost Code once it have been used in the system can become difficult. If a code is associated with a record anywhere in STRUMIS it cannot be deleted. To remove the code, the connected records would need to be found and disconnected. Using Detailed Delete Warning to assess potential issues will help to guide you to these problematic records, for adjustment or removal. Detailed Delete Warning can be found at System> System Options> Use Detailed Delete Warning. |
